International Gas Union

The IGU’s Code of Ethical and Business Conduct (the Code) addresses ethical conduct in our work environment, business practices and relationships with external stakeholders.

The Code provides the expectations and minimum standards of behaviour that the IGU expects of its representatives in their daily activities and dealings with others.

ADMINISTRATION OFFICER – INTERNATIONAL GAS UNION (UK SECRETARIAT) LIMITED

DEPARTMENT: FINANCE AND ADMINISTRATION

REPORTS TO: MANAGER, FINANCE

LOCATION: LONDON, UK (HYBRID)

TYPE: 2-YEAR FULL-TIME CONTRACT

SALARY: £30,000 – £35,000 PER ANNUM.

EMAIL APPLICATIONS TO: Finance@igu.org

ORGANIZATION OVERVIEW: The International Gas Union is a membership organization representing 95% of the global gas market, including industry associations and gas corporations. Founded in 1931, the IGU is a world-wide not-for-profit organization registered in Switzerland, but with a Secretariat based in London, UK. It has more than 150 members from more than 80 countries. A long-standing commitment to establish an independent Secretariat office for the IGU was finally achieved at the Yogyakarta Council meeting in October 2019 where the IGU Council (AGM) approved the establishment of an office in London, United Kingdom. Following this decision, International Gas Union (UK Secretariat) Limited was registered at UK Companies House as a wholly owned subsidiary of Union Internationale du Gaz (Switzerland). IGU UK was registered in London, United Kingdom, on 27th July 2021.

JOB OVERVIEW: The Administration Officer will support the work of Finance Manager with accounting related matters and IGU Secretariat in a range of administrative office tasks. The accounting related duties of responsibility will include but not be limited to, Accounts Payable, Accounts Receivable, expenses management and balance sheet reconciliations. Administrative office duties will include but not limited to, hands-on day to day management of the office in ensuring smooth operations.

RESPONSIBILITIES AND OTHER DUTIES:
• Ownership of Accounts Receivable: raising invoices, dealing with membership billing related queries and reconciling receipts
• CRM system – Finance module ownership
• Bank reconciliations
• Reviewing Accounts Payable invoices, supporting the business with coding issues and inputting invoices
• Company corporate credit card processing
• Balance Sheet reconciliations
• Supporting year end audit process
• Supporting budget and reforecast processes
• Organising meetings and taking minutes when required
• Ensuring of smooth day to day office operations: stationery, IT equipment etc
• Booking travel and accommodation
•  Implementing and maintaining office procedures
• Maintain office equipment
• Range of ad-hoc administrative tasks
• Ownership of staff leave management system
• Travel requirement – 2-3 times a year to support meetings

QUALIFICATIONS AND EXPERIENCE:
• Degree level qualification
• Minimum of 1-2 years of accounting experience